JOB VACANCY:PROPERTY MANAGEMENT UNIT SUPERVISOR AT THE EMBASSY OF USA-TANZANIA.CLICK HERE TO APPLY
VACANCY ANNOUNCEMENT NUMBER: 17/118
OPEN TO: All Interested Applicants/ All sources
POSITION: Property Management Unit Supervisor
OPENING DATE: May 10, 2017
CLOSING DATE: May 19, 2017
WORK HOURS: Full-time; 40 hours/week
SALARY: Ordinarily Resident (OR): FSN- 9; (Step 1- TZS 36,733,555 through Step 13- 55,100,335 per annum)
Not-Ordinarily Resident (NOR): FP- 5(steps 1 through 4)*
*Final grade/step for NORs will be determined by Washington.
The “Open To” category listed above refers to candidates who are eligible to apply for this position. The “Open To” category should not be confused with a “hiring preference” which is explained later in this vacancy announcement.
ALL ORDINARILY RESIDENT (OR) APPLICANTS (See Appendix A for definition) MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.
The US Mission in Dar es Salaam is seeking eligible and qualified applicants for the position of Property Management Unit Supervisor in the General Services Section.
BASIC FUNCTION OF POSITION
Under the supervision of the S/General Services Officer, incumbent has the responsibility for directing the entire property program of the US Mission, Dar es Salaam in receiving, storage and issuance of expendable supplies and non-expendable supplies.
MAJOR DUTIES AND RESPONSIBILITIES
Property Management Activities 80%
She/he directs the receipt, storage, and issuance of expendable supplies and non-expendable property, and the general operation of stockrooms and warehouses. Directs the maintenance of stock and property records, and records reflecting the household furnishings and equipment in the custody of American personnel to whom such property has been issued; determines the value of any damage done to the property. Reconciles, or approves reconciliation of, stock or property records and inventory counts, and approves annotations of custody records to reflect condition.
Determines need for and recommends re-upholstery and repair of furniture and replacement of carpets and drapes. When this is determined to be other than “normal wear and tear” recommends direct billing of occupants. Also, determines when furniture and equipment should be retired and makes recommendations for retirement.
Incumbent is responsible for implementation of checks and balances to ensure that all post property is managed in accordance with FAM/FAH regulations and to ensure that “separation of duties” is maintained at all times. In cases where “separation of duties” cannot be maintained to an acceptable standard; incumbent is responsible to make sure that the Accountable Property Officer carries out the required “management reviews” as per 14 FAM.
Performs regular spot checks.
Performs regular announced and un-announced spot checks of supplies and property to ensure that the physical quantities match the theoretical or ILMS system values.
Arranges for and directs sales of discarded or retired furniture. Activities for this include but not limited to: development of the sale specifications document, outlining major conditions applicable to the sale, arranging for security services to be provided, cashier services, publication of the event in newspapers, web page and others, ensuring that sale reports and revenue reports are accurate.
Establishes reorder points for expendable supply items, recommends replacement of non-expendable property, office furniture, and other equipment for management approval, providing annual budget estimates for the replacement of these items, plus household furnishings, including carpets and drapes and upholstery coverings.
Consults with American personnel and their spouses about their furnishing needs and entitlements. May supervise furniture repair and re-upholstery contracted operations. Liaises with USAID and CDC to meet their specific needs.
Approves correspondence and reports on property management matters.
Inspection of U.S. Officer residences and special events 10%
She/he is required to inspect U.S. Officer residences prior to occupancy in order to determine the adequacy of the property provided for occupants use and prior to occupants departure to assess the condition of the furniture being returned to the mission. Must be tactful, yet effective, in dealings with American personnel relative to household furnishings and equipment.
Participates in the planning and execution of special projects, such as mission official events and celebrations; 4th of July, Christmas and other.
Carries out other related tasks as assigned by supervisor 10%
QUALIFICATIONS REQUIRED
All applicants must address each required qualification listed below with specific and comprehensive information supporting each item. Failure to do so may result in a determination that the applicant is not qualified.
Education:
Bachelor’s degree in warehousing, business, or logistics is required
Experience:
Five years of property and warehouse management experience, of which 3 years should be of supervisory experience required.
Language:
Level IV (fluent) (writing, reading and speaking) in English and Kiswahili is required. (This will be tested)
Skills and Abilities:
Ability to use a PC and job-related computer programs such as MS Office is required and valid drivers’ license and be able to self-drive official vehicles is required.
FOR FURTHER INFORMATION: The complete position description listing all of the duties and responsibilities can be obtained on our website and/or by contacting the Human Resources Office DarRecruitment@state.gov.
HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.
HIRING PREFERENCE ORDER:
AEFM / USEFM who is a preference-eligible U.S. Veteran*
AEFM / USEFM
FS on LWOP**
* IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of the most recent Member Copy Four (4) of the DD-214, Certificate of Release or Discharge from Active Duty, and, if applicable, a letter from the U.S. Department of Veterans Affairs. If claiming conditional eligibility for U.S. Veterans’ preference, applicants must submit proof of conditional eligibility. If the written documentation confirming eligibility is not received in the HR office by the closing date of the vacancy announcement, the U.S. Veterans’ preference will not be considered in the application process. Mission HR’s decision on eligibility for U.S. Veterans’ preference after reviewing all required documentation is final.
** This level of preference applies to all Foreign Service employees on LWOP.
ADDITIONAL SELECTION CRITERIA:
Management will consider when determining successful candidacy: nepotism, conflicts of interest, budget, and residency status.
Current OR employees serving a probationary period are not eligible to apply. Current OR employees with an Overall Summary rating of Needs Improvement or Unsatisfactory on their most recent Employee Performance report (EPR) are not eligible to apply.
Current NOR employees hired on a Family Member Employment (FMA) or a Personal Service Agreement (PSA) are not eligible to apply within the first 90 calendar days of their employment, unless they have a When Actually Employed (WAE) work schedule.
HOW TO APPLY:
Please ensure documents are in Microsoft Word and/or Adobe Acrobat PDF format.
JPEG, TIFF, SkyDrive or files other than in the 2 formats specified above will not be accepted and your application will be determined invalid.
Applicants must submit the following documents to be considered. Failure to do so may result in a determination that the applicant is not qualified.
Universal Application for Employment (UAE) (Form DS-174), which is available on our website or by contacting Human Resources. (See “For Further Information” above);
Any additional documentation that supports or addresses the requirements listed above (e.g. resume, transcripts, degrees, etc.)
Copy of Degree.
For Tanzanian Nationals: Copy of Passport, or National ID, or Voter ID
For Other Nationals: please attach current Resident/Work Permit and copy of valid Passport.
WHERE TO APPLY: Effective immediately only online applications will be accepted via DarRecruitment@state.gov
Applicants MUST follow instructions in the notice on the website.
When sending an online application, please indicate the position title in the subject line.
Failure to do so will result in an incomplete application.
CLICK HERE TO APPLYAND FOR MORE DETAILS
OPEN TO: All Interested Applicants/ All sources
POSITION: Property Management Unit Supervisor
OPENING DATE: May 10, 2017
CLOSING DATE: May 19, 2017
WORK HOURS: Full-time; 40 hours/week
SALARY: Ordinarily Resident (OR): FSN- 9; (Step 1- TZS 36,733,555 through Step 13- 55,100,335 per annum)
Not-Ordinarily Resident (NOR): FP- 5(steps 1 through 4)*
*Final grade/step for NORs will be determined by Washington.
The “Open To” category listed above refers to candidates who are eligible to apply for this position. The “Open To” category should not be confused with a “hiring preference” which is explained later in this vacancy announcement.
ALL ORDINARILY RESIDENT (OR) APPLICANTS (See Appendix A for definition) MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.
The US Mission in Dar es Salaam is seeking eligible and qualified applicants for the position of Property Management Unit Supervisor in the General Services Section.
BASIC FUNCTION OF POSITION
Under the supervision of the S/General Services Officer, incumbent has the responsibility for directing the entire property program of the US Mission, Dar es Salaam in receiving, storage and issuance of expendable supplies and non-expendable supplies.
MAJOR DUTIES AND RESPONSIBILITIES
Property Management Activities 80%
She/he directs the receipt, storage, and issuance of expendable supplies and non-expendable property, and the general operation of stockrooms and warehouses. Directs the maintenance of stock and property records, and records reflecting the household furnishings and equipment in the custody of American personnel to whom such property has been issued; determines the value of any damage done to the property. Reconciles, or approves reconciliation of, stock or property records and inventory counts, and approves annotations of custody records to reflect condition.
Determines need for and recommends re-upholstery and repair of furniture and replacement of carpets and drapes. When this is determined to be other than “normal wear and tear” recommends direct billing of occupants. Also, determines when furniture and equipment should be retired and makes recommendations for retirement.
Incumbent is responsible for implementation of checks and balances to ensure that all post property is managed in accordance with FAM/FAH regulations and to ensure that “separation of duties” is maintained at all times. In cases where “separation of duties” cannot be maintained to an acceptable standard; incumbent is responsible to make sure that the Accountable Property Officer carries out the required “management reviews” as per 14 FAM.
Performs regular spot checks.
Performs regular announced and un-announced spot checks of supplies and property to ensure that the physical quantities match the theoretical or ILMS system values.
Arranges for and directs sales of discarded or retired furniture. Activities for this include but not limited to: development of the sale specifications document, outlining major conditions applicable to the sale, arranging for security services to be provided, cashier services, publication of the event in newspapers, web page and others, ensuring that sale reports and revenue reports are accurate.
Establishes reorder points for expendable supply items, recommends replacement of non-expendable property, office furniture, and other equipment for management approval, providing annual budget estimates for the replacement of these items, plus household furnishings, including carpets and drapes and upholstery coverings.
Consults with American personnel and their spouses about their furnishing needs and entitlements. May supervise furniture repair and re-upholstery contracted operations. Liaises with USAID and CDC to meet their specific needs.
Approves correspondence and reports on property management matters.
Inspection of U.S. Officer residences and special events 10%
She/he is required to inspect U.S. Officer residences prior to occupancy in order to determine the adequacy of the property provided for occupants use and prior to occupants departure to assess the condition of the furniture being returned to the mission. Must be tactful, yet effective, in dealings with American personnel relative to household furnishings and equipment.
Participates in the planning and execution of special projects, such as mission official events and celebrations; 4th of July, Christmas and other.
Carries out other related tasks as assigned by supervisor 10%
QUALIFICATIONS REQUIRED
All applicants must address each required qualification listed below with specific and comprehensive information supporting each item. Failure to do so may result in a determination that the applicant is not qualified.
Education:
Bachelor’s degree in warehousing, business, or logistics is required
Experience:
Five years of property and warehouse management experience, of which 3 years should be of supervisory experience required.
Language:
Level IV (fluent) (writing, reading and speaking) in English and Kiswahili is required. (This will be tested)
Skills and Abilities:
Ability to use a PC and job-related computer programs such as MS Office is required and valid drivers’ license and be able to self-drive official vehicles is required.
FOR FURTHER INFORMATION: The complete position description listing all of the duties and responsibilities can be obtained on our website and/or by contacting the Human Resources Office DarRecruitment@state.gov.
HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.
HIRING PREFERENCE ORDER:
AEFM / USEFM who is a preference-eligible U.S. Veteran*
AEFM / USEFM
FS on LWOP**
* IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of the most recent Member Copy Four (4) of the DD-214, Certificate of Release or Discharge from Active Duty, and, if applicable, a letter from the U.S. Department of Veterans Affairs. If claiming conditional eligibility for U.S. Veterans’ preference, applicants must submit proof of conditional eligibility. If the written documentation confirming eligibility is not received in the HR office by the closing date of the vacancy announcement, the U.S. Veterans’ preference will not be considered in the application process. Mission HR’s decision on eligibility for U.S. Veterans’ preference after reviewing all required documentation is final.
** This level of preference applies to all Foreign Service employees on LWOP.
ADDITIONAL SELECTION CRITERIA:
Management will consider when determining successful candidacy: nepotism, conflicts of interest, budget, and residency status.
Current OR employees serving a probationary period are not eligible to apply. Current OR employees with an Overall Summary rating of Needs Improvement or Unsatisfactory on their most recent Employee Performance report (EPR) are not eligible to apply.
Current NOR employees hired on a Family Member Employment (FMA) or a Personal Service Agreement (PSA) are not eligible to apply within the first 90 calendar days of their employment, unless they have a When Actually Employed (WAE) work schedule.
HOW TO APPLY:
Please ensure documents are in Microsoft Word and/or Adobe Acrobat PDF format.
JPEG, TIFF, SkyDrive or files other than in the 2 formats specified above will not be accepted and your application will be determined invalid.
Applicants must submit the following documents to be considered. Failure to do so may result in a determination that the applicant is not qualified.
Universal Application for Employment (UAE) (Form DS-174), which is available on our website or by contacting Human Resources. (See “For Further Information” above);
Any additional documentation that supports or addresses the requirements listed above (e.g. resume, transcripts, degrees, etc.)
Copy of Degree.
For Tanzanian Nationals: Copy of Passport, or National ID, or Voter ID
For Other Nationals: please attach current Resident/Work Permit and copy of valid Passport.
WHERE TO APPLY: Effective immediately only online applications will be accepted via DarRecruitment@state.gov
Applicants MUST follow instructions in the notice on the website.
When sending an online application, please indicate the position title in the subject line.
Failure to do so will result in an incomplete application.
CLICK HERE TO APPLYAND FOR MORE DETAILS
DEADLINE: is May 19, 2017
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